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Wednesday, November 8 • 6:00pm - 6:45pm
28 A Messy Collection, a PMO, and Best Practices: Incorporating Project Management and Principles of Organizational Decision-Making into an Offsite Collection Move

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This past year, as part of its masterplan (which includes more student study space), the main Woodruff Library at Emory was involved in organizing, managing, and executing an expedited “messy” onsite collection move (microforms, maps, and government documents) to its Library Service Center. The preparation of materials for the collection move, as well as post-move management and access to said materials, involved numerous units within the library (Access Services, Technical Services, Government Documents, Communications, Subject Librarians) and outside the library (faculty and students, moving vendors, and Georgia Tech, our LSC partner). As with past projects, we utilized some formal project management principles and tools to keep us on task, identify scope, assess risks and known issues, and document milestones. In addition, we found other organizational decision practices and approaches, such as “framing” (Bollman and Gallos) to be valuable in uncovering stakeholders’ perceptions and motivations regarding the value and accessibility of these collections. This presentation will illustrate how we used these tools in light of a collection move characterized by a short timeline and other significant challenges (such as various physical formats, cataloging inconsistencies, and legal obligations). Significant time will be spent on discussing the challenges and lessons learned from the move, particularly as we develop best practices for planned future moves.


Christopher Palazzolo

Head of Collections, Emory University

Wednesday November 8, 2017 6:00pm - 6:45pm EST
Carolina Ballroom, Francis Marion Hotel 387 King Street, Charleston, SC 29401