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Wednesday, November 8 • 3:30pm - 4:10pm
Sustainable Digital Preservation: An innovative partnership in the long-term preservation of special collections materials

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Collaborative digital preservation efforts have yielded exciting partnerships supporting the creation and ongoing management of digital archives. The Minnesota Digital Library, and PDLA are leading examples designed to provide digital preservation, discovery and access to cultural material.

But in the face of shrinking institutional and state budgets, some libraries and archives find their substantial investments in digital assets forfeited. Some have joined public/private partnerships, but in the wake of severe defunding, have seen their objects disappear into the internet ether. In other cases, they have possession of their objects, but those objects are housed on obsolete media rendering them inaccessible. After losing tens (or hundreds) of thousands of dollars on short-term digital efforts, many are reverting to old-technology (microfilm) as a tried-and-true preservation option.

Technological evolution is always messy. These setbacks in preservation work are not an excuse to turn back to old technology, which addresses immediate preservation needs but is less-than-ideal in exposing hidden collections. These challenges are not insurmountable.

With partners experienced in technological development and implementation of digital preservation, we can leverage multiple funding sources (budget lines, grant funds, gifts), and develop sustainable digital products that preserve our items, increase access and discoverability, and remove the onus of technological obsolescence from librarians and archivists.

St. Olaf College Libraries and East View Information Services have co-created a preservation-quality, searchable, digital archive of the College’s Manitou Messenger. East View provided preservation-level digital archiving, and created a custom database with article level discoverability for the College. They will safeguard against hardware and software obsolescence for a reasonable annual fee that our research shows is lower than an annual budget to transition to microfilm. We invite our colleagues facing preservation challenges and struggling with sustainable digital outputs to learn about our project and its success.

avatar for Mary Barbosa-Jerez

Mary Barbosa-Jerez

Head of Strategy for Library Collections & Archives, St. Olaf College
Mary Barbosa-Jerez has served as the Head of Collection Development at St. Olaf College since September 2008. Her work includes oversight of the College’s Library collections, Special Collections and Digital Initiatives. Her professional interests include the positive introduction... Read More →

Michael Peters

Sales & Account Manager, East View Information Services

Wednesday November 8, 2017 3:30pm - 4:10pm EST
Magnolia Room, Courtyard Marriott Hotel 125 Calhoun Street, Charleston, SC 29401